The Biomimicry Institute is a fully remote organization. However, preferred candidates would reside in one of our current employee based states - CA, CO, MT, NY, OH, VA, WA or WV. As part of the application process, please submit a letter of interest. Applications missing this information will not be considered.

Applicants from states with salary band posting requirements: Salary is determined based on internal equity; internal salary ranges; market data/ranges; applicant’s skills; prior relevant experience; degrees or certifications, etc. The salary for this position ranges from $110,000 - $130,000 (1 FTE) and will be prorated for a .6 FTE equivalent (24 hours). The position is not eligible for medical.

**We encourage people of all backgrounds and experiences to apply. Even if you don’t think you are a perfect fit, apply anyway - you might have qualifications we haven’t even thought of yet.**

Job Purpose

The COO oversees the day-to-day administration and operations of the organization and ensures TBI has the staff, the financial systems, and operational infrastructure needed to implement the organization’s mission, strategic plan, and vision. The COO oversees the organization’s finances and budgets, staff utilization and performance, IT and operational systems as well as human resources and general operations. The position is 24 hours a week, with a preference for them to be split over 4 days.

Essential Functions

Strategic and Operational Leadership:

Oversee the financial management, budgeting and reporting both internally and externally working closely with the Director of Finance and Administration. Ensure transparent reporting to the CEO, staff and board
Oversee Human Resources policies, procedures, hiring and organizational culture working closely with the HR Manager to ensure equitable and inclusive practices and continuous performance management systems
Work closely with the CEO and Management team to develop and execute operational strategies and administrative systems that drive efficiency and productivity towards realizing the strategic plan
Oversee all contracts and legal needs for the organization
Provide support to the board with record keeping, action logs, legal entity requirements, onboarding and general board secretary duties.
Oversee the organization's IT systems to ensure that the team has the systems needed to deliver their work
Develop a robust impact measurement process to provide seamless reporting of achievements and impacts to internal and external stakeholders.
Oversee a risk management process that identifies and mitigates potential risks to the organization
Drive and maintain a positive working culture that aligns with the organization’s mission and vision

Qualifications

Education and Experience

Master’s degree in a relevant field (e.g., business administration, public administration, nonprofit management) or Bachelor’s degree with equivalent experience directly related to operations, business, development, finance or related area
10-15+ years of experience in managing finances, operations and human resources. Ideally in a non-profit setting
A strategic thinker who understands how operations, development and finance support the broader mission of the organization
10+ years of experience leading teams
Proven commitment to diversity, equity, and inclusion:
- Ability to actively cultivate and develop inclusive and equitable working relationships with coworkers, management, board members and clients
- Employs anti-racist practices and principles to accomplish work
- Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
- Incorporates an anti-racist and anti-oppressive lens into TBI programs
- Teaches using equitable and inclusive pedagogy

Skills/Abilities

Demonstrated success developing and monitoring systems to manage both operational and programmatic work that involves high levels of collaboration.
Confident, energetic, and dedicated to the mission of the Biomimicry Institute
A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making. Keeps track of responsibilities and meets deadlines and goals
Adaptable—manages a constantly changing remote work environment; learns to collaborate with geographically dispersed new team members, etc
Strong communication and relationship building skills. Ensures every team member is given a chance to speak. Demonstrates the ability to understand others’ thoughts and feelings (social sensitivity). Respectfully engages in disagreements. Keeps team members informed/updated. Is a good active listener who understands what’s being asked of them and the priorities of various tasks
Comfortable learning and using the digital tools the Biomimicry Institute uses—with little to no assistance, and willing to try out new technologies and work tools. G-Suite, Microsoft Office Suite and proficiency with Excel required. Virtual meeting software, Asana, Box, Slack, and Zoom are helpful

Physical Requirements

The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

Activities that occur constantly are communicating effectively with others to exchange information; assessing the accuracy, neatness and thoroughness of the work; repeating motions efficiently that may include the wrists, hands and/or fingers; remaining in a stationary position, often standing or sitting for prolonged periods
Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another; adjusting or moving objects less than 50 pounds in all directions

Work Environment (Remote)

The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in a home workspace. Employees are expected to maintain their home workspace in a safe manner, free from safety hazards
May require up to 10% national travel

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. The Biomimicry Institute may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

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