Job Title: Landscaping Office Administrator

Position Overview:

We are seeking a detail-oriented and dependable Office Administrator to support the daily operations of our landscaping company. This role is critical to keeping the office organized, supporting field crews, and ensuring smooth communication between clients, staff, and management. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced, seasonal business.

Key Responsibilities:

Administrative Support
Answer phones, respond to emails, and greet clients or vendors
Prepare and maintain project files, contracts, and client records
Track and organize employee paperwork (e.g., onboarding, time off requests)
Assist with scheduling appointments, estimates, and field crew logistics in (LMN)

Billing & Invoicing
Assist with accounts payable/receivable
Generate and send invoices to clients
Track client payments and follow up on outstanding balances
Maintain inventory logs for shop materials, office and field supplies, uniforms and equipment as needed.

Client Service
Serve as the first point of contact for customer inquiries or concerns
Track service requests and ensure timely responses

Qualifications:

Previous experience in an office admin role; landscaping, construction, or service-based industry preferred
Proficient with Microsoft Office (Excel, Word, Outlook) and scheduling/billing software (e.g., LMN/QuickBooks)
Strong communication and organizational skills
Ability to multitask and adapt to seasonal workloads
High attention to detail and ability to work independently

Work Schedule:

Monday to Friday

Occasional extended hours during peak seasons (spring/summer)

Compensation:

Based on experience

Benefits include paid time off, health insurance and retirement plan, etc.

Organic Matters, L.L.C

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